Job Number: 1353

Workplace Type:

Position Title: Facilities Specialist I

External Description:

Summary

 

The Facilities Specialist main responsibility is to assist the Director and Manager of facilities department with all projects and responsibilities pertaining directly with facilities. Responsible for overseeing general facilities requests in Tampa Operation Center as well as care centers in Florida, North Carolina, Maintain and Update all files in the Facilities share drive.

 

Essential Duties and Responsibilities

 

Essential duties and responsibilities include, but are not limited to:

1. Liaison to Facility Director and Manager of Facilities.

1. Perform clerical duties as required by the Facilities Director or Manager.
2. Maintain filing systems both alphabetically and numerically for all vendor files.
3. Assist in maintaining office supplies at a level necessary for proper day-to-day operations.
4. Required to move items (ie furniture, water bottles and boxes) upon request
5. Communicate effectively utilizing excellent customer relation skills, both verbal and written.
6. Assist internal departments as necessary with special projects and/or miscellaneous assignments.
7. Responsible for coverage of daily distribution of all incoming mail and processing of all outgoing mail including Fed Ex/ Ups etc. when Facilities clerk is absent
8. Ensure postage machine has sufficient supplies such as, sealer, postage ink etc.
9. Maintain and update Facilities projects planner with detailed notes
10. Obtain and code invoices for various vendors used for facilities purposes
11. Approve SAR forms in track it
12. Update and maintain employee directory for Orange, Florida, North Carolina
13. Work with Facilities Manager with obtaining clinical requests pertaining to facilities (Leaks, handy services , ADT, Pitney Bowes, Po box permits , lease permits)
14. Manage all FedEx accounts (orange, Florida) for invoicing and shipping purposes
15. Provide coverage for receptionist (Lunch, Breaks)
16. Back up Coverage for Floor Warden on Safety Committee
17. Update and maintain Facilities shared drive with Invoices, Business Licenses, Facilities projects etc.
18. Assist with any special projects assigned by Facilities Director and Manager

 

Supervisory Responsibilities

 

There are no supervisory responsibilities.

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. Education and/or Experience: High school diploma or general education degree (GED); or at least six months related experience and/or training; or equivalent combination of education and experience.
2. Certificates, Licenses, Registrations: None required.
3. Other Qualifications: Previous experience as a clerk or similar position.

 

Skills and Abilities

 

1. Language Skills:       Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
2. Mathematical Skills: Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
3. Reasoning Skills: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
4. Computer Skills:       Basic skills required.
5. Other Skills and Abilities:
6. 1. Good organizational skills.
   2. Ability to reason and carry out instructions.
   3. Good interpersonal skills.
   4. Ability to type 40+ words per minute.
   5. Read, write, and speak English fluently.
   6. Speak Spanish fluently
   7. File systematically.
   8. Self-motivation.
   9. Strong Customer Services skills.

1. Must have own transportation w/ valid Insurance

    

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
2. The employee is frequently required to reach with hands and arms.
3. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
4. The employee must occasionally lift and/or move up to 30-50 pounds.
5. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

 

Working Environment

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

City: Orange

State: California

Location City: Orange

Location State: California

Community / Marketing Title: Facilities Specialist 1 (Temp)

Company Profile:

By leveraging our world-class technology platform, innovative care delivery models, deep physician partnerships and our serving heart culture, Alignment Health is revolutionizing health care for seniors! From member experience professionals and clinicians, to data scientists and operations leaders, we have built a talented and passionate team that is deeply committed to our mission of transforming health care for the seniors we serve. Ready to join us?

At Alignment, delivering exceptional care to seniors starts with ensuring an exceptional experience for our over 1,300 employees. At the center of our employee experience is a culture where employees at all levels and across all teams are encouraged to share their unique ideas and perspectives. After all, when you can bring your authentic self to work, whether that’s in a clinical setting, our corporate office or a home office, creativity and innovation flourish! Another important part of the Alignment culture is a belief in continuous learning and growth. As a result, in this fast-growing company, you will find ample support to grow your skills and your career – with us.

EEO Employer Verbiage:

 

Please note: All clinical positions are contingent upon successful engagement with Alignment Health’s COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

Alignment Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity, or sexual orientation.

*DISCLAIMER: Please beware of recruitment phishing scams affecting Alignment Health and other employers where individuals receive fraudulent employment-related offers in exchange for money or other sensitive personal information. Please be advised that Alignment Health and its subsidiaries will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for employment with our company. If you feel that you have been the victim of a scam such as this, please report the incident to the Federal Trade Commission at https://reportfraud.ftc.gov/#/. If you would like to verify the legitimacy of an email sent by or on behalf of Alignment Health’s talent acquisition team, please email [email protected].